Executive or Team Assistant

Job Summary
We are seeking a highly organized, proactive, and detail-oriented Executive or Team Assistant (m/f/d) to support our Partners and Managing Directors across multiple locations in Europe and beyond.
This is a dedicated executive support role where excellence in organization, discretion, and anticipating needs are essential. As part of our collaborative Assistant team, you will ensure seamless day-to-day operations by managing complex schedules, coordinating international travel, and providing exceptional administrative support in a fast-paced environment.
Key Responsibilities
Manage complex executive calendars across multiple time zones, proactively identifying and resolving scheduling conflicts
Screen and prioritize emails, calls, and other communications, and draft routine correspondence such as meeting confirmations and scheduling requests
Coordinate international travel, including flights, accommodation, ground transportation, visas where applicable, and detailed itineraries, with the flexibility to adapt plans at short notice
Process expense reports, quarterly time tracking, invoices, and procurement related to executive activities
Prepare reports, presentations, and other meeting materials as required
Coordinate internal and external meetings and events, including room bookings, catering, guest registration, and restaurant reservations
Handle highly confidential information with the utmost discretion and professionalism
Act as a trusted liaison between executives and internal and external stakeholders, including investors, portfolio companies, and advisors
Track follow-up actions and key deadlines arising from meetings to ensure timely execution
Collaborate closely with Executive Assistants across all offices, providing support and coverage

职位摘要
我们正在寻找一位高度有条理、积极主动且注重细节的高管或团队助理（m/f/d），为我们在欧洲及其他多个地点的合伙人和董事总经理提供支持。
这是一个专职高管支持岗位，要求具备卓越的组织能力、谨慎保密意识以及预判需求的能力。作为我们协作型助理团队的一员，您将通过管理复杂的日程安排、协调国际差旅以及在快节奏环境中提供卓越的行政支持，确保日常运营顺畅无缝。
主要职责
管理跨多个时区的复杂高管日程，主动识别并解决日程冲突
筛选并优先处理邮件、电话及其他沟通事项，起草例行信函，如会议确认和日程安排请求
协调国际差旅，包括航班、住宿、地面交通、适用情况下的签证以及详细行程，并具备在临时通知下灵活调整计划的能力
处理与高管活动相关的费用报告、季度工时记录、发票和采购事宜
根据需要准备报告、演示文稿及其他会议材料
协调内部和外部会议及活动，包括会议室预订、餐饮安排、来宾登记和餐厅预订
以最高程度的谨慎和专业精神处理高度机密信息
作为高管与内外部利益相关者（包括投资者、被投企业和顾问）之间值得信赖的联络人
跟踪会议产生的后续行动和关键截止日期，确保及时执行
与各办公室的高管助理密切协作，提供支持和补位

⚑ 岗位信息收录自公开招聘页（公开招聘平台），以雇主官网为准