Vendor & Compliance Assistant

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We are seeking a highly organized and detail-oriented Operations Compliance Assistant to support vendor management and social media compliance programs. This is a task-based execution role focused on collecting, organizing, and preparing data and reports across multiple systems. The role is designed to remove administrative and operational workload from leadership, allowing them to focus on program management, interpretation, and decision-making. Key Responsibilities Vendor Management (Approx. 60%) Assist with vendor due diligence processes within Ncontracts Organize and maintain vendor profiles and supporting documentation Bring legacy vendor profiles (147+) up to current standards Track completion status and maintain clean, structured records Prepare standardized reports based on vendor data Social Media Compliance (Approx. 15%) Review Comergence reports for assigned loan officers Organize findings and prepare reports for review Ensure reports are ready for internal review by mid-week (Wednesday target) Format and prepare communications for loan officers and marketing teams Operations Coordination (Approx. 25%) Track and monitor offshore team activity and progress Assist in coordinating communication across teams Support implementation of standardized processes through documentation and reporting Maintain trackers and task lists (Excel-based) Provide daily updates and assist with prioritization planning Systems Tools Ncontracts Comergence Encompass Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint) PDF-based reporting Work Style Expectations Execution-focused role (not responsible for analysis or decision-making) Moderate accuracy required — work should be reliable and not require rework Ability to balance speed and attention to detail depending on task Strong adherence to processes and structured workflows Comfortable working with evolving priorities and processes Communication Workflow Daily communication with manager (via Teams/Outlook) Ability to coordinate with offshore teams as needed Provide end-of-day updates and assist in setting next-day priorities Work within a structured weekly cadence (e.g., social media compliance reporting deadlines) Skills, Knowledge and Expertise Strong written and verbal English communication skills Ability to work full-time, aligned to 9:00 AM – 6:00 PM CST High level of organization and process discipline Comfortable working across multiple systems and managing data Preferred Qualifications (Nice-to-Haves) Experience in mortgage, banking, or financial services Exposure to compliance or vendor management processes Experience with reporting and documentation workflows Familiarity with tools like Ncontracts, Comergence, or Encompass Benefits Above market salary HMO on Day 1 for principal and two dependents Government-mandated benefits Performance-based Incentives Quarterly Company Events In-depth training for career growth Great Company Culture and HR experience 1,000 PHP De Minimis Equipment and software provided Originally posted on Himalayas

我们正在寻找一位高度有条理、注重细节的运营合规助理，以支持供应商管理和社交媒体合规项目。这是一个基于任务执行的岗位，专注于跨多个系统收集、整理和准备数据及报告。该岗位旨在减轻领导层的行政和运营工作量，使其能够专注于项目管理、解读和决策。主要职责供应商管理（约60%）协助Ncontracts内的供应商尽职调查流程组织和维护供应商档案及支持性文件将遗留供应商档案（147+）提升至当前标准跟踪完成状态并维护干净、结构化的记录根据供应商数据准备标准化报告社交媒体合规（约15%）审查指定贷款官的Comergence报告整理调查结果并准备报告以供审查确保报告在周中（目标周三）前准备好供内部审查为贷款官和营销团队格式化并准备沟通材料运营协调（约25%）跟踪和监控离岸团队的活动和进展协助协调跨团队沟通通过文档和报告支持标准化流程的实施维护跟踪表和任务清单（基于Excel）提供每日更新并协助优先级规划系统工具NcontractsComergenceEncompassMicrosoft Office Suite（Excel、Word、Outlook、Teams、PowerPoint）基于PDF的报告工作风格期望以执行为核心的岗位（不负责分析或决策）需要中等准确性——工作应可靠且无需返工能够根据任务平衡速度与细节关注度严格遵循流程和结构化工作流能够适应不断变化的优先级和流程沟通工作流通过Teams/Outlook与经理每日沟通能够根据需要与离岸团队协调提供日终更新并协助设定次日优先级在结构化的每周节奏内工作（例如，社交媒体合规报告截止日期）技能、知识和专长较强的英语书面和口头沟通能力能够全职工作，与上午9：00至下午6：00 CST保持一致高度的组织性和流程纪律性能够跨多个系统工作并管理数据优先资格（加分项）有抵押贷款、银行或金融服务经验接触过合规或供应商管理流程有报告和文档工作流经验熟悉Ncontracts、Comergence或Encompass等工具福利高于市场水平的薪资入职首日即享主被保险人及两名家属的HMO政府规定的福利基于绩效的激励措施季度公司活动深度培训助力职业成长优秀的公司文化和HR体验1，000 PHP De Minimis提供设备和软件原发布于Himalayas

⚑ 岗位信息收录自公开招聘页（Himalayas），以雇主官网为准